Title: Contracts & Resourcing Manager

VP Area: Administration & Finance - UMW

Department: Capital Outlay

Campus Location: Main Campus

Advertised Range: $53,000 - $55,167

(A final salary offer will be determined by the selected candidate's qualifications, and is not is not negotiable beyond what is advertised.)

Job Summary/Basic Functions

The University of Mary Washington has an exciting opportunity to join our team as a Contracts & Resourcing Manager. In this role, you will provide support, coordination, and direction regarding capital outlay, maintenance reserve, and non-capital construction project procurement, records management, reporting, and records retention for the University. Provide coordination and manage assigned departmental processes and responsibilities.

The State and Local Government Conflict of Interests Act requires specific officers and employees of the Commonwealth of Virginia to file written disclosure statements, Statement of Economic Interests (SOEI), of their financial interests annually. This position has been designated as a covered position and the selected candidate will be required to file the SOEI disclosure by the first day of employment.

Required KSAs/Competencies/Qualifications

• Demonstrated experience in administrative and financial responsibility in a large organization and/or government agency.
• Substantial knowledge, skill and ability in facilities related recordkeeping including public procurement practices.
• Ability to perform high level administrative support in a higher education environment.
• Significant computer expertise with knowledge of Microsoft Office applications, Adobe products, website publishing, electronic procurement systems and/or other automated office tools.
• Strong writing, proofreading and editing skills.
• Excellent organizational, communication, and customer service skills with the ability to meet deadlines and manage multiple tasks simultaneously.
• Knowledge regarding public procurement best practices and the DGS central electronic procurement website.

Required Experience:

• Experience in Facilities and Capital Outlay Administration and/or public sector procurement in a higher education or government agency environment.

Required Education:

N/A

Required Licensure:

• Certification as a Virginia Contracting Officer (VCO) and/or Virginia Construction Contracting Officer (VCCO) or the ability to gain certification within twelve to eighteen months of employment.

Additional Considerations:

KSAs:

• Budget management, purchasing rules, FOIA, SWaM and Micro-Vendor requirements, and human resource management skills.
  

EDUCATION:

• Completion of a college degree from an accredited college/university in a related field or equivalent training and experience.
  

Experience:

• Previous experience working in higher education facilities administration, facilities administration, and Virginia State Agency.
  

LICENSURE/CERTIFICATION:

• Current or past certification as a VCA, VCO, VCCO, or other procurement certification.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. To be considered for this position a state application must be received through the online employment system at https://jobs.umw.edu/. Mailed, emailed, faxed, or hand-delivered applications or resumes will not be accepted.

Excluding current UMW employees, selected candidate(s) must successfully pass a criminal history background check. Employment verification will be conducted to include current/previous supervisory employment reference checks. 

Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions. For more information, please visit http://ethics.dls.virginia.gov/.

The University of Mary Washington adheres to the principle of equal opportunity. The University does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, parental status (including pregnancy), national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit based factors in recruiting, admitting, enrolling students or hiring and promoting faculty and staff members. Complaints of discrimination should be directed to the EEO officer of the University.

UMW Values Veterans: UMW is a proud member of the Commonwealth of Virginia Values Veterans (V3) Program, authorized under the Code of Virginia (§2.2-2001.2). We are committed to recruiting, hiring, and retaining qualified Veterans and their spouses. Veterans who are hired into state positions may be eligible for additional leave accruals based on their total years of service in the military, National Guard or Reserve. For more information please visit: https://www.dhrm.virginia.gov/employeebenefits.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process (AHP). To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly Certificate of Disability or COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.