Title: Office Manager

VP Area: Provost - UMW

Department: BSN Academic

Campus Location: Stafford Campus

Advertised Range: $43,495 - $49,555

(A final salary offer will be determined by the selected candidate's qualifications, and is not is not negotiable beyond what is advertised.)

Job Summary/Basic Functions

If you are detail-oriented and want a relaxed, yet professional environment, this may be your opportunity. The Career and Workforce Division at the University of Mary Washington is seeking an Office Manager to support three teams including the Career Center, Internship Initiatives, and Continuing and Professional Studies. This role will be the primary administrator reporting to the Associate Provost for Career and Workforce. Responsibilities include purchasing and reconciliation of expenditures; administrative support; some event planning and support; and coordination of facilities and vendors. If you enjoy working with an active team doing new and innovative things, this is the job for you! This job is on site Monday through Friday with core hours from 8 am to 5 pm, with some (infrequent) late afternoon or evening events.

Required KSAs/Competencies/Qualifications

• Ability to establish and maintain streamlined administrative processes and management of records using appropriate software systems.
• Knowledge of purchasing processes to include reconciliation/balancing revenue and expenses for programs.
• Strong communication skills, both orally and in writing, and ability to communicate with a diverse audience including program participants, students, faculty, and internal and external communities of interest.
• Ability to work independently and with others.
• Willingness to participate in training courses to improve performance.
  

Required Experience:

• Previous experience working in an administrative assistant position in an office environment.
  
• Previous experience using Microsoft Office products; SharePoint, Workday (or similar ERP), and financial management software.

Additional Considerations:

KSAs:

• Willingness to learn new software programs to collect, manage and report program data.
  
• Ability to understand concepts; be adaptable and meet timeline requirements.
  
• Conflict management skills.
  

EDUCATION:

• Professional baseline and continuing education related to office management and interpersonal skills.
  

Experience:

• Prior experience in a business or academic work environment.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. To be considered for this position a state application must be received through the online employment system at https://jobs.umw.edu/. Mailed, emailed, faxed, or hand-delivered applications or resumes will not be accepted.

Excluding current UMW employees, selected candidate(s) must successfully pass a criminal history background check. Employment verification will be conducted to include current/previous supervisory employment reference checks. 

Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions. For more information, please visit http://ethics.dls.virginia.gov/.

The University of Mary Washington adheres to the principle of equal opportunity. The University does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, parental status (including pregnancy), national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit based factors in recruiting, admitting, enrolling students or hiring and promoting faculty and staff members. Complaints of discrimination should be directed to the EEO officer of the University.

UMW Values Veterans: UMW is a proud member of the Commonwealth of Virginia Values Veterans (V3) Program, authorized under the Code of Virginia (§2.2-2001.2). We are committed to recruiting, hiring, and retaining qualified Veterans and their spouses. Veterans who are hired into state positions may be eligible for additional leave accruals based on their total years of service in the military, National Guard or Reserve. For more information please visit: https://www.dhrm.virginia.gov/employeebenefits.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process (AHP). To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly Certificate of Disability or COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.