Title: Project Coordinator Continuing & Professional Studies

VP Area: Provost - UMW

Department: Center for Continuing & Professional Studies

Campus Location: Stafford Campus

Advertised Range:  $51,069 - $56,228

Job Summary/Basic Functions

We have an exciting opportunity to join our team as a Project Coordinator for Continuing & Professional Studies. The Project Coordinator for Continuing & Professional Studies is responsible for assisting in the implementation of programs at varying levels. This person will oversee the delivery of client and community programs. Specifically, this role will:

• Assist with day-to-day operations in various programs under Continuing and Professional Studies department of UMW;
  
• Communicates with students/participants for transcripts and troubleshooting in registration software and LMS;
  
• Communicates with marketing for effective and accurate distribution of information;
  
• Communicates with faculty to gather needs;
  
• Prepares/maintains/organizes schedule for programs;
  
• Coordinates day-of event activities;
  
• Be present for contracted faculty sessions;
  
• Communicates course information with the Registrar;
  
• Distribute end of course surveys and communicate results with faculty;
  
• Prepare document forms for faculty payment;
  
• Use technology to ensure projects are timely, accurate, and complete;
  
• Provide administrative support as needed;
  
• Monitors enrollment in courses/workshops/seminars/sessions;
  
• Review and assist in evaluation procedures;
  
• Maintain records and recommend procedural changes for efficiency;
  
• Assist in document preparation;
  
• Other duties as assigned.

Required KSAs/Competencies/Qualifications

• Client service-orientation, interpersonal and communication skills written and verbal
  
• Ability to work within a complex organizational structure with a demonstrated ability to lead informally
  
• Organizational ability and attention to detail are a must
  
• Ability to devise solutions to process challenges and administrative issues
  
• Ability to work independently to drive results on schedule and within scope
  
• Interest in implementing new systems and procedures and evaluate the effectiveness of such procedures
  
• Ability to plan, assign, and/or evaluate the work of others
  
  

Required Experience:

• General administrative functions including business writing, basic budgeting, and proficient operation of MS Office tools, office equipment such as copy, fax, scan
• Academic or training and development exposure

Additional Considerations:

This position requires a flexible schedule. The ideal candidate will possess:

• Bachelor’s degree
• Ability to direct or organize program activities
• Knowledge of marketing principles, including promotion and public relations
• Experience in development and design of training materials
• Ability to think creatively
• Understanding of project management principles

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. To be considered for this position a state application must be received through the online employment system at https://jobs.umw.edu/.

Selected candidate(s) must successfully pass a criminal history background check. Employment verification will be conducted to include current/previous supervisory employment reference checks. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions. For more information, please visit http://ethics.dls.virginia.gov/.

The University of Mary Washington is an equal opportunity employer committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status. We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.