Title: Events Assistant

VP Area: Provost - UMW

Department: Melchers Museum Shop

Campus Location: Main Campus

Advertised Range: $21.00/hour

Job Summary/Basic Functions

Gari Melchers Home and Studio is seeking an energetic, organized, and creative individual to join our team as the part-time Events Assistant. This position provides support to the Events Manager in all aspects of events, both internal and external, such as weddings, corporate retreats, galas, and auctions. Responsibilities include but are not limited to responding to inquiries, administrative tasks, event logistics, marketing, coordination, set-up/break down and event oversight. The ideal candidate is extremely reliable and detail-oriented with sound judgment and willing to “roll up the sleeves” to do what is needed in situations while also maintaining a “big picture” strategic view and a positive attitude. This individual must enjoy working with people; have a customer-oriented focus; and be able to take direction and constructive criticism well.

Required KSAs/Competencies/Qualifications

• Attention to detail
  
• Highly organized
  
• Excellent verbal and written communication skills
  
• Willingness to take charge and offer opinions and suggestions
  
• Creative
  
• People person
  
• Extremely reliable and punctual
  
• Ability to multi-task and prioritize several tasks at once
  
• Must be able to work long shifts, early mornings, and late nights
  
• Willingness to be flexible with work hours
  
• Basic computer skills in MS Suite of Tools in Windows Operating System (Outlook, Word, Excel, Power Point)
  
• Basic knowledge of of hospitality, including event and catering industry
  
• Capable and comfortable with setting up events – moving tables, chairs, and equipment – up to 50 pounds

Required Experience:

• Experience working in hospitality industry such as events, restaurants, catering companies, hotels, and one-on-one individuals planning of event

Additional Considerations:

• Experience with Adobe Creative Cloud applications, Canva, Hootsuite, Social Tables, Allseated, Perfect Table, WeddingWire, Eventective
  
• Experience with photography, videography, editing, and production
  
• Experience with event management software
  
• Event sales experience
  
• Experience with marketing and content creation, including brochure/invitation/flyer development
  
• Experience with website maintenance
  
• Experience with booking, coordinating, and planning events at a venue
• Knowledge in marketing, promotion, and the design of marketing materials
• Completion of a college degree from an accredited college/university
  
  
  

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. To be considered for this position a state application must be received through the online employment system at https://jobs.umw.edu/. Mailed, emailed, faxed, or hand-delivered applications or resumes will not be accepted.

Excluding current UMW employees, selected candidate(s) must successfully pass a criminal history background check. Employment verification will be conducted to include current/previous supervisory employment reference checks. 

Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions. For more information, please visit http://ethics.dls.virginia.gov/.

The University of Mary Washington adheres to the principle of equal opportunity. The University does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, parental status (including pregnancy), national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit based factors in recruiting, admitting, enrolling students or hiring and promoting faculty and staff members. Complaints of discrimination should be directed to the EEO officer of the University.

UMW Values Veterans: UMW is a proud member of the Commonwealth of Virginia Values Veterans (V3) Program, authorized under the Code of Virginia (§2.2-2001.2). We are committed to recruiting, hiring, and retaining qualified Veterans and their spouses. Veterans who are hired into state positions may be eligible for additional leave accruals based on their total years of service in the military, National Guard or Reserve. For more information please visit: https://www.dhrm.virginia.gov/employeebenefits.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process (AHP). To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly Certificate of Disability or COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.