Title: IT Administrative Assistant

VP Area: Chief of Staff - UMW

Department: Information Technology

Campus Location: Main Campus

Advertised Range: $57,733 - $72,166

Job Summary/Basic Functions

We have an exciting opportunity to join our team as an IT Administrative Assistant. This position provides administrative support to the Chief Information Officer and serves as the primary office manager for the Division of Information Technology. This position coordinates scheduling, correspondence, communications, and budget tracking for the CIO and IT leadership team, and manages a wide range of administrative duties to ensure the smooth operation of the IT division. The Administrative Assistant also supports special projects, internal coordination, and cross-departmental communications. The role requires a high level of confidentiality, initiative, and technical competence.

Required KSAs/Competencies/Qualifications

• Familiarity with IT terminology, systems, and tools (e.g., Jira, ServiceNow, or ITSM systems).
  
• Understanding of basic IT procurement and inventory management.
• Professional manner, excellent organizational and interpersonal skills, and the ability to work with diverse populations and constituents.
• Demonstrates an ability to proof, edit, and write concisely and articulately.
• Proficiency with Microsoft Office; must be detail-oriented and able to manipulate Excel tables utilizing formulas and data functions.
• Ability to easily learn and experiment with new software and technology.
• Ability to handle highly confidential information in a discreet and courteous manner.

Required Experience:

• Experience working in a technology-focused or service-oriented environment.
• Experience supporting technical teams or managing complex scheduling across multiple stakeholders.
• Previous administrative experience or relevant experience working in a service-oriented field with transferable skills.
• Bookkeeping experience or employment working with and manipulating financial or client data.
• Experience working with confidential information.
• Experience managing multiple and complex projects, meeting deadlines, adapting to changing priorities and needs.
• Experience composing, proofing, and editing correspondence and publications.

Additional Considerations:

KSAs

• Team player and leader who possesses excellent customer service skills.
• Excellent grammatical, spelling, and overall editorial skills.
• Exceptional independent judgment and analytical skills.
• Working knowledge of budgeting and accounting principles.
  
  

EDUCATION

• Bachelor's degree or equivalent training and experience.
  

Experience

• Prior experience working for a non-profit organization, preferably in higher education.
• Prior experience in a project environment.
• Experience with state purchasing/eVA
• Proficiency with Microsoft Office 365, Teams.

LICENSURE/CERTIFICATION

• Certification in MS Office products

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. To be considered for this position a state application must be received through the online employment system at https://jobs.umw.edu/.

Selected candidate(s) must successfully pass a criminal history background check. Employment verification will be conducted to include current/previous supervisory employment reference checks. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions. For more information, please visit http://ethics.dls.virginia.gov/.

The University of Mary Washington is an equal opportunity employer committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status. We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.