Title: Small Purchase Charge Card Program Administrator (SPCC-PA) and Procurement Analyst

VP Area: Administration & Finance - UMW

Department: Procurement Services

Campus Location: Main Campus

Advertised Range: $55,000 - $61,800 Commensurate with experience/qualifications

Job Summary/Basic Functions

The University of Mary Washington has an exciting opportunity to join our team as a Small Purchase Charge Card Program Administrator (SPCC-PA) and Procurement Analyst. This role primarily  administers UMW's SPCC Program, by supporting Users and remaining in compliance with DOA requirements, and supporting the Procurement Services department in the creation and maintenance of educational materials and offerings, as well as serving in an analyst capacity for data management and reporting. Creates and issues a monthly newsletter, and serves as event coordinator for infrequently sponsored department events.

Required KSAs/Competencies/Qualifications

• Proficiency with Microsoft Office Suite and associated applications 
• Strong attention to Detail
• Strong communication skills, both orally and written 
• Well-developed organizational skills
• Ability to quickly analyze and prioritize tasks
• Ability to create developmental course materials for use in educational sessions
• Demonstrated ability and initiative to autonomously learn new software
• Proficiency in creating and revising fillable and other types of Forms (Adobe Acrobat, gravity, equivalent)

Required Experience:

• Purchase-Card program use and program management experience, particularly in Virginia
• Experience in managing a payment card application instance for an entire entity
• Experience with educating others in Public Procurement
• Experience in web design and/or maintenance of a website
• Demonstrated customer service experience

Required Education:

HS Diploma or GED or equivalent training and experience

Required Licensure:

None required; preference will be given to a Virginia Procurement or P-card certification or a national public procurement certification.

Additional Considerations:

• VCA, VCO, CPPB, CUPO or other national Procurement certification preferred
• Experience in the creation and management of courses within Canvas LMS.
• Public Procurement knowledge and experience within Virginia and particularly for Restructured Higher Education.
• Proficiency in use of various educational materials creation software such as ScreenPal, Guidejar or similar solutions.
• Proficiency in using WordPress or similar website software to maintain and revise department’s website
• Experience, proficiency in full management of a Bank of America Works p-card instance including set-up and account reconciliation, report creation, and relationship with Virginia’s Department of Accounts.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. To be considered for this position a state application must be received through the online employment system at https://jobs.umw.edu/. Mailed, emailed, faxed, or hand-delivered applications or resumes will not be accepted.

Excluding current UMW employees, selected candidate(s) must successfully pass a criminal history background check. Employment verification will be conducted to include current/previous supervisory employment reference checks. 

Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions. For more information, please visit http://ethics.dls.virginia.gov/.

The University of Mary Washington adheres to the principle of equal opportunity. The University does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, parental status (including pregnancy), national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit based factors in recruiting, admitting, enrolling students or hiring and promoting faculty and staff members. Complaints of discrimination should be directed to the EEO officer of the University.

UMW Values Veterans: UMW is a proud member of the Commonwealth of Virginia Values Veterans (V3) Program, authorized under the Code of Virginia (§2.2-2001.2). We are committed to recruiting, hiring, and retaining qualified Veterans and their spouses. Veterans who are hired into state positions may be eligible for additional leave accruals based on their total years of service in the military, National Guard or Reserve. For more information please visit: https://www.dhrm.virginia.gov/employeebenefits.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process (AHP). To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly Certificate of Disability or COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.