Title: Associate Payroll Manager

VP Area: Administration & Finance - UMW

Department: Payroll

Campus Location: Main Campus

Advertised Range: $67,000 - $72,000 Commensurate with experience/qualifications

Job Summary/Basic Functions

The University of Mary Washington has an exciting opportunity to join as team as a Associate Payroll Manager. The Associate Payroll Manager independently performs advanced professional level work of considerable difficulty, requiring the analysis and interpretation of fiscal data, and the application of accounting theory and principles to various aspects of the payroll function. The scope encompasses all functions related to the processing of the University's payroll, including, but not limited to:

• inspection and analysis of automated reports between multiple systems 
• advanced tax and benefit reconciliations, preparation of complex fiscal spreadsheets and reports
• development of procedures for key fiscal processes.
• advanced skills and independent responsibility with analyzing data and resolving problems
• reconcile and file taxes for multiple states
• interpret and apply tax laws and regulations
• meet numerous inflexible deadlines
• process mandatory withholdings such as garnishments and liens
• ensure proper benefit deductions
• process electronic timesheets and payroll for classified staff
• assist payroll manager with administering payroll operations, providing direction and support to payroll staff

Required KSAs/Competencies/Qualifications

• Knowledge of integrated computerized financial or payroll systems
• Knowledge of payroll policies and procedures
• Knowledge of general accounting principles and practices and ability to apply the principles and methods to a variety of payroll operation functions
• Knowledge of state and federal laws and regulations concerning payroll and payroll deductions, including wage-hour regulations, benefits plans and reporting
• Proficiency with processing, reconciling and preparing financial transactions and reports
• Proficiency with Microsoft Excel and Word
• Excellent written and oral communication skills
• Ability to work independently in a high stress, deadline driven environment, to identify and resolve problems
• Proven ability to work closely with internal and external customers in a collaborative team environment
• Ability to lead and train staff

Required Experience:

• Experience with explaining policies and procedures
• Experience with payroll tax laws and regulations
• Experience with supervising and training staff (if duties require supervision)
• Experience with analyzing and reconciling fiscal data

Additional Considerations:

KSAs

• Knowledge of Ellucian/Banner, UKG Time & Attendance, Cardinal HCM
  

EDUCATION

• Bachelors degree from a college or university with major studies in accounting or related field; or equivalent combination of training and experience
  

Experience

• Prior payroll experience
• Experience in a Commonwealth of Virginia higher education environment

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. To be considered for this position a state application must be received through the online employment system at https://jobs.umw.edu/. Mailed, emailed, faxed, or hand-delivered applications or resumes will not be accepted.

Excluding current UMW employees, selected candidate(s) must successfully pass a criminal history background check. Employment verification will be conducted to include current/previous supervisory employment reference checks. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions. For more information, please visit http://ethics.dls.virginia.gov/.

The University of Mary Washington adheres to the principle of equal opportunity. The University does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, parental status (including pregnancy), national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit based factors in recruiting, admitting, enrolling students or hiring and promoting faculty and staff members. Complaints of discrimination should be directed to the EEO officer of the University.

UMW Values Veterans: UMW is a proud member of the Commonwealth of Virginia Values Veterans (V3) Program, authorized under the Code of Virginia (§2.2-2001.2). We are committed to recruiting, hiring, and retaining qualified Veterans and their spouses. Veterans who are hired into state positions may be eligible for additional leave accruals based on their total years of service in the military, National Guard or Reserve. For more information please visit: https://www.dhrm.virginia.gov/employeebenefits.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process (AHP). To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly Certificate of Disability or COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.